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Accommodation


LFC (further referred to also as the EASO Organization Secretariat) has been appointed as the official hotel accommodation agent for the EASO part of the European Obesity Summit and will handle all related arrangements.

List of hotels
All hotels are located within a reasonable distance from the Swedish Exhibition & Congress Centre Congress.

Hotel Name Category Price in EUR
SNG / DBL
Deposit
Required
Cancellation
Fee
Swedish Exhibition & Congress Centre Congress
Gothia Towers
Small Room
Fully Booked
****
155 / 165
100%
pre payment
100% Cancellation Connected with the venue
Gothia Towers
Standart Room
Fully Booked
175 / 185

Gothia Towers
Sky Room
Fully Booked
195  / 205
Gothia Towers
Upper House Room
Fully Booked
250  / 300
Quality Hotel Panorama
Fully Booked
**** 140 / 165
100%
pre payment
100% Cancellation 1 km
Clarion Hotel Post
**** 180 / 210
100%
pre payment
100% Cancellation 2 km
Scandic Hotel Opalen
Fully Booked
****
180 / 210
100%
pre payment
100% Cancellation 600 meters

All rates quoted are per room per night including breakfast and 12% VAT. Should VAT change before the beginning of the Summit, the EASO Organization Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations please contact the IFSO-EC Organisation Secretariat at e-mail address kunal@lfcongress.com  telephone number +90 212 381 46 00 or fax number +90 212 258 60 78. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to visit the Online Accommodation System.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.    

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.   

Cancellations, changes and refunds
Please inform EASO Organization Secretariat about any amendments or cancellations in writing by e-mail kunal@lfcongress.com  or fax +90 212 381 46 00 Telephone amendments will not be accepted. Date of delivery of your written cancellation to the EASO Organization Secretariat will be considered as the date of cancellation. Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the summit. The EASO Organization Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Methods of payment 
Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card
For payments through the Online Payment System only MasterCard/Eurocard and Visa credit cards are accepted. These payments will be charged in EUR. American Express credit cards are not accepted.

2. Bank transfer
Please note that payments by bank transfer will only be accepted by May 10, 2016. After this date only payments by credit cards will be accepted.

Hotel accommodation must be paid in EUR

Bank name : Bank Austria
SWIFT/BIC : BKAUATWW
Account name : LIBERTY FIGUR CONGRESS INTERNATIONAL GmbH
IBAN : AT17 1200 0100  1487 9133
Details of payment : Participant´s name 

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.

 
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